Basic Policy on Proper Handling of Specific Personal Information
YUASA TRADING Co., Ltd. (hereinafter referred to as “YUASA TRADING”) and its group companies (hereinafter collectively referred to as the “YUASA TRADING Group”) have established this Basic Policy to ensure the proper handling as an organization of specific personal information and individual numbers (Specific Personal Information, etc.) under the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (hereinafter referred to as the “Number Act”).
Name of the Business Operator
YUASA TRADING Group
Compliance with Relevant Laws, Guidelines, etc.
The YUASA TRADING Group will comply with the Number Act, the Act on the Protection of Personal Information and other laws, the Guidelines for Proper Handling of Specific Personal Information (for private entities), and other guidelines to ensure the proper handling of Specific Personal Information, etc.
Purpose of Use
The YUASA TRADING Group will use Specific Personal Information, etc., for the following purposes:
- Specific Personal Information, etc., related to officers and employees (including dependents) (including administrative tasks related to the items on the right)
- Administrative tasks related to withholding tax
Preparation of declarations for (change in) exemption for dependents of employment income earners, declarations for deduction for insurance premiums for employment income earners, and declarations for special exemption for spouses of employment income earners
Preparation of salary payment reports
Preparation of notifications for changes in income earners subject to special withholding in salary payment reports
Preparation of applications for changes to special withholding
Preparation of payment records for individual recipients of retirement allowances
Preparation of retirement income declarations
Preparation of declarations, notifications, and applications concerning property accumulation savings for house construction and property accumulation pension savings
Administrative tasks regarding notifications for health insurance, welfare pension, and corporate pension
Administrative tasks regarding the No. 3 National Pension Notification
Administrative tasks regarding applications and requests for health insurance, welfare pension, and corporate pension
Administrative tasks regarding notifications for employment insurance and industrial accident insurance
Administrative tasks regarding applications and requests for employment insurance and industrial accident insurance
Preparation of employment insurance and industrial accident insurance certifications
Administrative tasks for the preparation and provision of legal documents related to financial product transactions for the holding association - Specific Personal Information, etc., related to individuals who are not officers or employees (including administrative tasks related to the items on the right)
- Preparation of payment reports for rewards and fees
Preparation of payment reports for payment of dividends, distribution of surplus, and interest on funds
Preparation of payment reports for real estate usage fees
Preparation of payment reports for the acquisition of real estate
Matters Concerning Security Control Measures
The YUASA TRADING Group will take necessary and appropriate security control measures to prevent leakage, loss, or damage of Specific Personal Information, etc. The YUASA TRADING Group will also conduct necessary and appropriate supervision of employees and contractors (including subcontractors) who handle Specific Personal Information, etc. Specific measures for the security control measures of Specific Personal Information, etc., are detailed separately in the Regulations for Handling Specific Personal Information, etc.
Handling of Outsourcing
The YUASA TRADING Group may outsource the handling of Specific Personal Information, etc., to third parties. In such cases, YUASA TRADING will conduct necessary and appropriate supervision of the contractor in accordance with the Number Act and the Act on the Protection of Personal Information.
Continuous Improvement
The YUASA TRADING Group will respond promptly to any requests for disclosure of held personal data related to Specific Personal Information, etc., from the person or their representative, except in the following cases:
・ Cases in which disclosure would violate laws and regulations
Disclosure of Specific Personal Information, etc.
The YUASA TRADING Group may outsource the handling of Specific Personal Information, etc., to third parties. In such cases, YUASA TRADING will conduct necessary and appropriate supervision of the contractor in accordance with the Number Act and the Act on the Protection of Personal Information.
Contact Point for Questions
Please contact the office below for inquiries regarding handling Specific Personal Information at the YUASA TRADING Group.
＜Contact Information＞
Email: rinricp@yuasa.co.jp
Address: Sumitomo Real Estate Kanda Building (Reception 17F), 7, Kanda-Mitoshirocho, Chiyoda-ku, Tokyo 101-8580 Japan
General Affairs Division, YUASA TRADING Co., Ltd.